Most of the time we go to great pains to preserve formatting in our text and ensure it looks just the way we want it to. What if you’re frequently pasting text and you want to strip the formatting away in the process? Read on as we help a reader tweak his workflow to be faster and more streamlined.Dear How-To Geek,I love reading all the articles on your web site about fixing problems and making thing more efficient. I especially love the Ask HTG column and now I’ve got a question of my own to submit for it. I have a little problem that I’m super confident you can help me with.
I have to cut and paste a lot of text every day. The problem is that the source text has all sorts of different formatting (different web sites, different news articles, publications in my industry, etc.) and I need to put it all in a summary digest for my boss. My current solution, which I’ll be the first to admit is probably the worse, is to paste all the text into Notepad (because Notepad doesn’t preserve formatting) and then paste it into the final document where (if need be) I apply my own formatting before shipping it off to the boss.Surely there is some way for me to copy and paste without the formatting that doesn’t involve copy/pasting every section of text twice? What should I do?Sincerely,CopyPaste TiredProblem solving is what we do best; we’re not going to let you leave this column still using Notepad as a middle man!
Dec 15, 2016 Is it possible to paste without formatting in Microsoft Word? Let’s say we want to copy text from a webpage or an email. When you highlight, copy (Ctrl + C), and then paste (Ctrl + V) the text into Word, all the formatting comes with it.
There are several tricks you can use, depending on the operating system/application you’re working in. The first thing you can do, and the simplest to implement, is to switch from using CTRL+V (Paste) to CTRL+SHIFT+V (Paste Plain Text). While this shortcut is fairly universal, in that it works in hundreds of applications and across operating systems, it isn’t actually a hardcoded system function and not all applications have to respond to it. For example, in Windows you can use CTRL+SHIFT+V to paste unformatted text into tons of programs like Google Chrome, Evernote, etc. But the shortcut isn’t support in, of all places, Microsoft Word (You can, however, use ALT+E+S in Microsoft Office apps to enable Paste Special which will allow you to select what formatting, if any, you want to preserve).RELATED:If the CTRL+SHIFT+V combo doesn’t work for the application you’re preparing your document in, don’t worry. Although it’s always nice to be able to use a keyboard shortcut natively with no extra work, we have two simple workarounds you can use to strip the formatting while keeping the simplicity of a single keyboard shortcut.The first workaround relies on AutoHotkey. If you’re not already using AutoHotkey, well, there’s no time like the present to start.
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- Jul 12, 2017 Whenever I copy something from another email or application such as an Internet page and paste that in my message, the formatting never really blends in with what I have already. Similarly, when I have some carefully formatted text from Word and paste that into a new message, a lot of formatting is lost or messed up.
- I am wondering how to copy and paste the formatting of the original texts only on the designated texts. I cannot see the option in the Paste Special.
Copy Paste Word Text
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Why does formatting sometimes get messed up when you cut and paste text? And what is that thing that appears at the end of the last sentence every time you paste–like a fly returning to honey.That thing–the Paste Options button–is your friend, a worker bee and not a fly whose only job is to follow your formatting instructions. Learning how it works keeps you from wasting time manually formatting pasted text. Using the Paste Options buttonClick the down-arrow on the Paste Options button and you’ll see a menu with icons that lets you format copied text in different ways. The options you’ll see depend on where you’re cutting and pasting from and to, e.g., from within or between documents.